What is the necessary requirement for a bill to post to the general ledger in NetSuite?

For a bill to post to the general ledger in NetSuite, it is essential that the bill is approved. Approval is a critical control mechanism within the billing workflow, ensuring that all expenses are validated and authorized before they impact the financial statements. This step minimizes the risk of errors and fraud, as it requires verification that the billed amounts are accurate and justifiable.

Without approval, a bill remains in an unposted state, meaning it will not affect the accounts payable or general ledger. This step is particularly important in organizations that have strict accounting policies or require multiple levels of review for expenses to ensure financial integrity. Other options, such as immediate payment, manual entry, or the presence of a payment date, do not necessarily determine whether a bill can post; rather, they pertain to different aspects of the billing and payment processes that do not directly influence the posting to the general ledger.